- 08:30Breakfast at the hotel
- 09:45Walking tour, Old Québec
- 13:00Lunch included
- 15:30Musée de la civilisation
- 18:45Group dinner, then free block
Saved to this phone. No signal needed
Apps & toolsThe whole school trip,
The whole school trip,
on one phone.
Before a Québec, New York or Washington D.C. departure, there is one app to install and a short list of settings to check. Today’s plan, the meeting point, the roll call, the group announcements and the emergency card all live on the phone. The day’s itinerary still opens when the signal drops, which happens inside museums more often than people expect.
- Works offline. The day’s plan is cached on the phone.
- iPhone & Android. One app, every traveler.
- A person answers. A real tour operator, on call.
- 7 min walkfrom the hotel door
- Meet 18:30chaperones in green lanyards
Route saved for offline use
Chaperones tap once. The count is instant.
Ms. Alvarez · Group leader
Bus leaves at 08:15 sharp tomorrow. Bring your student ID and a warm layer.
Read by 41Tour director
Museum entry is pre-paid. No cash needed. Meet under the clock.
Read by 38One message reaches every phone at once
- 24/7 operator(802) 377-3311
- Tour directoron the ground with the group
- Hotel & room liststored on the phone
Visible without turning on a data plan
Showing: Today’s plan
The roster
What should you install before a school trip?
The on-tour app. That’s the one everyone installs. The rest are free planning tools you can use whether you’ve booked with us or you’re still working out whether the trip is possible at all.
Show me what’s for…
Showing all 7 tools.
The on-tour app
Your traveler’s whole trip, and your line to the group, in one place.
- Parents
- Students
- Teachers
- Live day-by-day itinerary
- Roll-call check-ins
- Room lists
- Group announcements
- Emergency button
- Works offline
iPhone
Android
Every traveler and every registered parent gets a login for their own group. The itinerary, room list, meeting points and emergency card are stored on the device, so they still open in a basement museum or a coach tunnel. Chaperones run a roll call with one tap per student and see the count update immediately.
Ask us about accessMy School Trip Toolbox
Every document you would otherwise be building from scratch at 11pm.
- Teachers
- Parents
- Permission slip templates
- Parent-night deck
- Packing lists
- Chaperone briefs
- Fundraising calendar
Any browser
Download it, rename it, make it yours. The parent-night deck is the one most group leaders reach for first. It answers the questions families ask before they are asked out loud.
Request the toolboxFly or Drive Calculator
Settles the fly-versus-coach argument with driver-hour rules, not opinions.
- Teachers
- FMCSA DOT driver-hour rules
- Door-to-door travel time
- Group-size comparison
Any browser
Determines whether flying or driving is more efficient for your group, based on FMCSA DOT rules and travel-time calculations, the same constraints a motorcoach operator works to. Useful the moment someone asks "couldn’t we just take a bus?"
Get the calculatorSchool Trip Packing List
Ends the night-before panic. The list lives on the phone, not the bed.
- Parents
- Students
- Changes with the destination
- Adjusts to trip length
- Customisable
- Printable
Any browser
A packing list that changes with destination and trip length. Québec in February, New York in April and Costa Rica in June aren’t the same suitcase. The list knows the difference.
Get the packing listCapitol Hill Questions
Walk into a Congressional meeting with something worth asking.
- Students
- Teachers
- Prepared question sets
- Meeting etiquette
- Follow-up prompts
Any browser
Key questions to ask when your group meets its senator or congressperson in Washington D.C., so the twenty minutes you get are spent well rather than spent nervously.
Get the question setQuébec City Scavenger Hunt
Turns a walking tour into something students actually remember.
- Students
- Teachers
- Built for historic Québec City
- Team-based
- Interactive challenges
Any browser
An interactive scavenger hunt designed for historic Québec City educational trips. Split the group into teams, hand them the route, and let the Old Town do the teaching.
Get the scavenger huntCampus Tour Planner
Ask the questions that actually decide where they apply.
- Parents
- Students
- Visit checklist
- Questions for admissions
- Notes per campus
Any browser
A campus tour planner with an essential questions checklist, so a day of college visits produces a decision rather than a blur of brochures.
Get the plannerMore tools are on the way. We keep building them because group leaders keep asking for them. If there’s something you need and can’t find, tell us.
Four moments that settle everyone’s nerves.
Scroll through a real day on tour. The phone keeps up.
-
The day, in order
No printed sheet to lose. Every traveler opens the app and sees the same plan: departure times, what is included, when the free block starts. It is downloaded to the phone, so it opens in a stone-walled museum with no bars of signal.
- Times, meals and meeting points in one list
- Updates push through the moment a plan changes
- Readable offline
-
Roll call in half a minute
Standing outside a cathedral counting heads twice because you lost your place. That is the part of chaperoning nobody warns you about. Here, each chaperone taps their own list and the group total lands instantly.
- One tap per student
- Live total across every chaperone
- Time-stamped, so there is a record
-
One announcement, everyone
Weather turns, a train is late, dinner moves an hour. The group leader writes it once. It arrives on every traveler’s phone, and on the registered parents' phones at home, at the same moment. No forty-message thread to scroll back through.
- Students and parents get the same words
- Read receipts, so you know it landed
- Parents don’t have to moderate at midnight
-
The card you hope nobody needs
The emergency screen holds the 24/7 operator line, the tour director on the ground, the hotel and the room list, stored on the device. A real tour operator is on call for every departure, not a ticket queue.
- Number saved on the phone, not in an inbox
- Hotel address and room list travel with you
- Someone answers at 2am
Before you flyNine things,
Nine things,
then you’re set.
Do these in the week before departure and the first morning abroad is boring, which is exactly what you want. Your ticks are saved on this device only; nothing is sent to us.
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Side by side
What each one actually does.
One glance, seven tools. Swipe the table sideways on a phone.
| Tool | Mainly for | Works offline | Where it runs | What you get |
|---|---|---|---|---|
| On-tour app | Everyone | Yes | iPhone · Android | Itinerary, roll call, room lists, announcements, emergency button |
| My School Trip Toolbox | Teachers | Once downloaded | Any browser | Permission slips, parent-night deck, chaperone briefs, fundraising calendar |
| Fly or Drive Calculator | Teachers | Needs data | Any browser | DOT-rule travel-time comparison for your group size |
| School Trip Packing List | Parents · students | Printable | Any browser | Destination- and length-aware list you can edit |
| Capitol Hill Questions | Students · teachers | Printable | Any browser | Question sets and etiquette for a Congressional meeting |
| Québec Scavenger Hunt | Students · teachers | Printable | Any browser | Team route through historic Old Québec |
| Campus Tour Planner | Parents · students | Printable | Any browser | Visit checklist, admissions questions, per-campus notes |
"What happens when there’s no signal?"
The most common question we get, and a fair one. Here is the honest answer.
Works with no signal at all
- The day’s itinerary and times
- Meeting points and the walking route
- Room lists
- The emergency card and numbers
All of it is stored on the phone once the trip is downloaded. Airplane mode doesn’t empty the screen.
Needs a connection
- Sending and receiving new announcements
- Syncing a roll call to the rest of the team
- Refreshing a changed itinerary
Hotel Wi-Fi is usually enough. Anything sent while offline queues up and goes the moment a bar of signal returns.
Roaming without bill shock
- Call your carrier before departure, not at the gate
- Compare a daily international pass with a data-only eSIM
- Switch off background app refresh and auto-updates
- Set a data warning on the student’s phone
Canada and the US are often included in a domestic plan. Europe and Costa Rica usually are not. Check.
Making the battery last
- One power bank per traveler, in the day bag
- Low-power mode from breakfast, not from 4pm
- Download tomorrow’s plan on tonight’s Wi-Fi
- Cold weather drains a phone. Keep it in an inside pocket
A dead phone is the real failure mode, not a weak network. Plan for the battery first.
A phone is a convenience, never the safety plan. Chaperones carry printed room lists and the emergency contacts too, and a tour director travels with the group.
Stuck? Start here.
Open the FAQs, or write us. Those two cover most app problems.
Read the FAQs
Logins, payments, permission forms, what happens if plans change. The questions that come up in every staff meeting.
Open the FAQsMessage a planner
Can’t sign in, need a login for a second parent, want a tool that isn’t listed yet? Send us the detail and we’ll sort it.
Go to contactCall us
A real planner picks up. If your group is already travelling, this line is answered around the clock.
(802) 377-3311
Next step
Ready when you are.
Build a custom itinerary in minutes. Free to plan, risk-free to change. The apps come with it.